Intercom Metric
Customer Support
Agent Utilisation Rate = Active Handling Time / Total Available Time × 100
Agent Utilisation Rate measures the percentage of an agent's available time spent actively handling conversations versus idle or performing administrative tasks. It helps balance workload to prevent both burnout from over-utilisation and waste from under-utilisation.
Full guide: definition, formula, and benchmarksIntercomCustomer SupportAgent Utilisation Rate
Agent Utilisation Rate measures the percentage of an agent's available time spent actively handling conversations versus idle or performing administrative tasks. It helps balance workload to prevent both burnout from over-utilisation and waste from under-utilisation.
How to calculate agent utilisation rate
Why agent utilisation rate matters for Intercom users
Over-utilised agents burn out quickly, leading to declining quality, increased absenteeism, and higher turnover. Under-utilised agents represent wasted staffing investment. Finding the sweet spot is critical for sustainable support operations.
For Intercom teams, utilisation data combined with conversation volume patterns enables smarter scheduling decisions. It reveals whether dips in CSAT correlate with periods of high utilisation, providing evidence for staffing requests.
Understand and act on agent utilisation rate with KPI Tree
Extract agent availability and conversation handling data from Intercom into your warehouse. Model utilisation rate in KPI Tree and link it to agent performance and team workload distribution.
Assign RACI ownership to the support operations manager and set threshold alerts when utilisation exceeds your target ceiling, signalling the need for additional staffing or automation.
Get started with your Intercom data
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Related Intercom metrics
Agent Performance Analysis
Customer SupportMetric Definition
Agent Performance Analysis evaluates individual support agents across multiple dimensions including response time, resolution rate, customer satisfaction scores, and conversation volume handled. It provides a balanced scorecard that avoids over-indexing on speed at the expense of quality.
Team Workload Distribution
Customer SupportMetric Definition
Team Workload Distribution measures how conversations are distributed across teams and individual agents within Intercom. It highlights imbalances where some agents are overloaded while others are under-utilised, enabling fairer distribution and more sustainable working conditions.
Conversation Volume
Customer SupportMetric Definition
Conversation Volume = Count of New Conversations in Period
Conversation Volume measures the total number of new support conversations initiated within a given period. It is the foundational capacity metric for support operations, driving staffing decisions, budget planning, and automation investment. Sudden volume changes often correlate with product releases, incidents, or seasonal patterns.
Peak Support Hours Analysis
Customer SupportMetric Definition
Peak Support Hours Analysis identifies the times of day, days of the week, and seasonal periods when support conversation volume is highest. It provides the demand signal needed for optimal agent scheduling and helps set customer expectations about response times during different periods.
Explore agent utilisation rate across integrations
All Intercom metrics
Agent Performance AnalysisArticle Effectiveness ScoreCompany Support TrendsConversation Abandonment RateConversation Channel AnalysisConversation Funnel AnalysisConversation Resolution RateConversation VolumeCustomer Effort ScoreCustomer Journey Support AnalysisCustomer Satisfaction ScoreCustomer Segment Support AnalysisFirst Response TimeHelp Centre Article ViewsMessage Sentiment AnalysisPeak Support Hours AnalysisProactive Support EffectivenessRepeat Contact RateAverage Resolution TimeSelf-Service Success RateSupport Cost per ConversationSupport Ticket Escalation RateTag Usage AnalysisTeam Workload DistributionEmpower your team to understand and act on Intercom data
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